What a council needs from asset management
A local council carries a large and varied estate. Aquatic plant, sports facilities, community buildings and the equipment inside them all have to be maintained, and each asset has a value that has to be tracked. Work arrives constantly, some of it planned and some of it reactive, and it has to be assigned, completed and recorded across many sites.
Run that on a spreadsheet asset list and an email inbox of maintenance requests and the gaps appear. Preventive tasks slip, breakdowns are handled ad hoc, and the asset register drifts away from what is actually on the ground and what sits in the ledger. Cohiva Control brings the register, the work orders and the maintenance schedule into one system.
What Control does for councils
Control is a computerised maintenance management system built for asset-heavy operations. For a council that means:
- An asset register covering aquatic plant, sports facilities, buildings and equipment across every site.
- Work orders raised, assigned and closed against the asset they relate to.
- Preventive maintenance scheduled before failure rather than logged after a breakdown.
- Asset history kept against each item, so you can see what was done and when.
- Fixed-asset depreciation posted to the ledger, keeping the register and the accounts aligned.
Because the register and the work sit in one system, a council sees the condition and the maintenance history of every asset across its sites rather than reconstructing it from separate lists.
Maintenance and the ledger on one data layer
Control posts fixed-asset depreciation to the ledger, so the value of council assets is carried consistently between the maintenance system and the accounts. For a council that means the asset you maintain and the asset you depreciate are the same record, rather than two lists that have to be reconciled by hand.
Where this sits in your operation
Control handles the asset and maintenance side of a council. Pair it with finance and consolidation from Crunch for reporting across facilities and entities, and a council runs maintenance and finance on one data layer.
The solutions for councils and recreation page shows the wider bundle, and you can explore Control for the product detail.
Who it is for
Control suits local councils that maintain aquatic plant, sports facilities, buildings and community assets across many sites, and that want a single asset register, scheduled preventive maintenance and depreciation posted to the ledger rather than spreadsheets and ad hoc requests.