What a university needs from asset management
A university carries a large and complex estate. Lecture buildings, laboratories, plant rooms, residences and recreation facilities all have to be maintained, and each asset has a value that has to be tracked across its life. Maintenance work arrives constantly, some planned and some reactive, and it has to be assigned, completed and recorded across many buildings.
Run that on a spreadsheet asset list and an inbox of maintenance requests and the cracks show. Preventive tasks slip, breakdowns are handled ad hoc, and the asset register drifts away from what is on the ground and what sits in the ledger. Cohiva Control brings the register, the work orders and the maintenance schedule into one system.
What Control does for universities
Control is a computerised maintenance management system built for asset-heavy operations. For a university that means:
- An asset register covering buildings, plant, equipment and recreation assets across the estate.
- Work orders raised, assigned and closed against the asset they relate to.
- Preventive maintenance scheduled before failure rather than logged after a breakdown.
- Asset history kept against each item, so you can see what was done and when.
- Fixed-asset depreciation posted to the ledger, keeping the register and the accounts aligned.
Because the register and the work sit in one system, a university sees the condition and the maintenance history of every asset across its buildings rather than reconstructing it from separate lists.
Maintenance and the ledger on one data layer
Control posts depreciation to the ledger, so the value of campus assets is carried consistently between the maintenance system and the accounts. For a university that means the asset you maintain and the asset you depreciate are the same record, rather than two lists that have to be reconciled by hand.
Where this sits in your operation
Control handles the asset and maintenance side of a campus. Pair it with campus recreation and facility management from Complex, and a university runs recreation operations and facility upkeep on one data layer.
The solutions for universities page shows the wider bundle, and you can explore Control for the product detail.
Who it is for
Control suits universities maintaining a large estate of buildings, plant and recreation assets, and that want a single asset register, scheduled preventive maintenance and depreciation posted to the ledger rather than spreadsheets and ad hoc requests.