Who EZFacility is for
EZFacility provides scheduling, membership and management software for sports facilities, gyms and training businesses. Operators consider it when they need to book court, field or class time, manage members and handle the day to day of a sports or fitness venue.
If you are searching for an EZFacility alternative, the comparison that matters is how a scheduling and membership product fits the rest of your operation. That is what this page answers, on the operating model rather than a feature scorecard.
Where EZFacility is strong
EZFacility has real experience in facility scheduling and membership management for sports and fitness venues. For an operator whose central need is booking court and class time, selling memberships and running a single venue or a small group, a product focused on scheduling and membership can fit that job well and be straightforward to set up.
A scheduling and membership specialist is also easy to evaluate for that specific purpose, and an operator with finance and HR already settled may not need more breadth than that.
What Cohiva offers instead
Cohiva approaches the same operators through Complex, its product for aquatic and leisure facility management. Complex covers classes and programs, memberships, point of sale, bookings and access control in one place, so the front desk, programs, casual entry and retail run off the same record of members and venues.
The difference is what sits around Complex. It is one product in an integrated suite that shares one identity and one data layer. The suite also includes:
- Crunch for finance, with real-time profit and loss, multi-entity consolidation and a 13-week cash forecast.
- Culture for HR, covering onboarding, rostering, leave, timesheets and payroll export.
- Control for maintenance and fixed-asset management across sites.
You can read more on its own domain at complex.cohiva.app or in the Complex overview.
How the two models differ
The clearest way to compare Cohiva and EZFacility is the operating model.
A scheduling and membership product does its job and hands off to whatever else you run. Transaction data is exported to accounting. Staff hours are re-keyed into payroll. Maintenance is tracked elsewhere. Each handoff is a place where data drifts and reconciliation takes time.
Cohiva is built the other way around. Because Complex, Crunch and Culture share one data layer, activity at the venue flows through to finance and staff without manual export. A class booked, a membership sold or a casual entry taken in Complex becomes a transaction Crunch can see. A staff member onboarded in Culture is available to roster against a venue in Complex. Identity and access are managed once on a shared control plane.
Who should consider Cohiva
Cohiva suits multi-site operators who run several venues or brands and want facility operations connected to finance, HR and governance on one platform. Aquatic centres, swim schools, health clubs, gyms and council recreation operators are the core fit.
If you run a single venue and mainly need scheduling and membership, a focused product like EZFacility may be all you need. If your operation spans venues and you want operations joined to the back office, the integrated-suite model is the difference to weigh.
What the integration looks like day to day
It helps to picture a normal week rather than a feature list. A member books a court or a class and pays at the desk. In Complex, that booking sets up the place, the billing and access at the gate. Because Complex and Crunch share a data layer, the payment is already a transaction finance can see, categorised against the right venue, with no export at month end. The staff member on shift was rostered in Culture, and their hours feed payroll without anyone re-typing a timesheet.
Now multiply that across several venues. With a scheduling and membership product handing off to separate back-office tools, head office assembles the picture by pulling reports out of each system and reconciling them. With the suite, the picture is already assembled, because every venue writes to the same data layer. That is the practical difference behind the integration model.
Migration and the cost of switching
Operators rarely move everything at once, and Cohiva does not require it. Complex is a product you can adopt for facility management on its own, then add Crunch, Culture or Control as you are ready. Because they share one identity and one data layer, adding a product connects it to what you already run rather than starting another integration project. When you weigh an EZFacility alternative, count the cost of the accounting, payroll and maintenance tools that sit around scheduling and membership, and the time spent moving data between them.
Choose Cohiva if, choose EZFacility if
Choose Cohiva if you run a multi-site aquatic or leisure operation and want facility, finance, HR and maintenance on one data layer with one identity, so the front desk, the books and the roster stay in sync without manual export.
Choose EZFacility if your central need is scheduling and membership for a sports or fitness venue, and your finance, HR and maintenance systems are already settled the way you want them.
For a closer look at the facility product, see the Complex overview or visit complex.cohiva.app. The health clubs and gyms solutions walk through the product bundle.