What a childcare centre needs from a workforce tool
A childcare centre is a roster business. Rooms open and close to set hours, each room needs a given number of educators across the day, and the people on shift have to match the conditions in the relevant award. Educators take leave, swap shifts and submit hours, and at the end of each period those hours have to reach payroll accurately.
Run that on a paper roster and a spreadsheet of hours and the work piles up. Rosters are rebuilt by hand each week, leave is tracked separately, timesheets are rekeyed into payroll, and any error in that chain becomes a pay error. Cohiva Culture brings onboarding, rostering, leave, timesheets and payroll export into one place for shift-based teams.
What Culture does for childcare centres
Culture is workforce software built for teams that work shifts. For a childcare centre that means:
- Onboarding new educators into one staff record with their details and documents.
- Rostering against opening hours, so each room is covered across the day.
- Leave requests and balances handled alongside the roster they affect.
- Timesheets captured from worked shifts and approved by a manager.
- Payroll export that sends approved hours to your payroll, so you pay people for what they worked.
Because rostering, timesheets and payroll export sit in one tool, the educator you roster is the educator whose hours you approve and the educator you pay. There is no separate spreadsheet to reconcile.
Award-covered shifts, handled in one record
Childcare educators are typically covered by a modern award that sets minimum pay and conditions. Culture captures the worked hours and produces a clean payroll export, which helps you comply with those conditions when you run pay. It supports your obligations rather than making any regulatory promise on your behalf.
For a centre that means one record of each educator, their roster, their leave and their hours, ready to flow into payroll at the end of each period.
Where this sits in your operation
Culture is the workforce layer of the Cohiva suite. A childcare centre that also collects enrolment agreements and consent forms from families can pair Culture with enrolment e-signatures from Sign, so both staff and family paperwork share one platform and one identity.
The solutions for childcare page shows the wider bundle, and you can explore Culture for the product detail.
Who it is for
Culture suits childcare centres and groups that staff rooms against opening hours and award conditions, and that want onboarding, rostering, leave, timesheets and payroll export in one tool rather than spread across paper and spreadsheets.