What a childcare centre needs from signing
Enrolling a child means paperwork. A family signs an enrolment agreement, consents to photographs and excursions, and authorises a direct debit for fees. Every one of those documents has to be completed, signed and kept on file, and a centre cannot enrol a child until the paperwork is done.
On paper that is slow and leaky. Forms are printed, sent home, lost, returned half-finished and filed in a drawer that nobody can search. When a question arises later about what a family agreed to, the answer is buried in a folder. Cohiva Sign replaces that with embedded e-signatures and a full audit trail.
What Sign does for childcare centres
Sign is e-signature software for the documents a business needs signed. For a childcare centre that means:
- Enrolment agreements sent to families and signed online, with no printing.
- Consent forms for photographs, excursions and medical care, captured the same way.
- Direct debit authorities signed and stored against the family they belong to.
- A full audit trail on every document, recording who signed and when.
Because each document is signed online and stored centrally, a centre can find any signed agreement in seconds rather than searching a filing cabinet, and a family completes enrolment paperwork from their phone.
Signed paperwork on one platform
Sign provides e-signatures embedded across Cohiva products, and it shares one identity with the rest of the suite. For a childcare centre that means the family paperwork and the staff paperwork live on the same platform, signed the same way and audited to the same standard.
The audit trail matters here. When a family or an auditor asks what was agreed and when, the record is attached to the document itself rather than reconstructed from memory.
Where this sits in your operation
Sign handles the signed paperwork side of a childcare operation. Pair it with rostering and payroll from Culture for the workforce side, and a centre runs both family and staff documents on one platform.
The solutions for childcare page shows the wider bundle, and you can explore Sign for the product detail.
Who it is for
Sign suits childcare centres and groups that collect enrolment agreements, consent forms and direct debit authorities from families, and that want those documents signed online and stored with a full audit trail rather than chased on paper.