The asset problem for councils and recreation providers
Councils and recreation providers operate aquatic centres, leisure facilities, sports grounds and community buildings across many sites. Each one holds plant, equipment and building services that have to be maintained on a schedule, and each is a public asset accountable to a community and a budget. A failure closes a facility the public relies on, and deferred maintenance becomes a cost and a risk that compounds.
When asset records and maintenance sit in spreadsheets or separate logs per facility, preventive servicing slips, work orders go untracked, and there is no consolidated view of asset condition or value across the estate. Reporting on the asset base, which a public operator must do, becomes a manual reconstruction.
Asset and maintenance management for councils and recreation has to schedule preventive work, track every job, and keep asset value aligned with the books across all sites. Cohiva Control is built for it.
What Control does for public recreation operators
Control is a computerised maintenance management system (CMMS) for multi-site teams. For a council or recreation provider that means:
- Asset register for plant, equipment and building services across every facility, with full job history.
- Work orders raised, assigned and closed by staff and contractors, so nothing is lost.
- Preventive maintenance schedules that trigger servicing before equipment fails, protecting facility availability.
- Fixed-asset depreciation calculated natively and posted to the ledger.
Because Control is built for multi-site teams, a council manages maintenance and assets across the whole estate in one system rather than facility by facility.
Maintenance, asset value and finance on one record
A public asset is both something to maintain and something to account for. Control keeps those on one record: the asset you service is the asset that depreciates, and that depreciation posts to the ledger automatically. Because Control shares one data layer with the rest of the Cohiva suite, asset value and condition reach Crunch for finance and consolidation without a separate export. That supports the asset reporting a public operator is responsible for.
Why preventive maintenance matters here
For a council, deferred maintenance on a community facility is a public risk and a future cost. Reactive maintenance is the expensive way to run a public estate. Control's preventive schedules move you to planned servicing, extending asset life and keeping facilities open for the community. This supports your asset-management obligations rather than replacing your own judgement on them.
Where this sits in your operation
Control is the maintenance layer of an integrated platform for councils and recreation. Run it with Complex for facility operations and Crunch for finance, all on one identity and one data layer. The solutions for councils and recreation page shows the full bundle, including finance and consolidation software.
For the product detail, Explore Control.
What good looks like day to day
A connected maintenance layer changes how a public estate is kept running. A preventive schedule tells a facility manager that the plant at one aquatic centre is due for service, so it is booked into a planned shutdown rather than failing during public hours. A staff member at a community building raises a work order for a faulty door, and it is assigned to a contractor and tracked through to completion rather than mentioned once and lost. Each job is logged against the asset, so the history of that plant or that building service informs both maintenance and replacement planning.
When an asset is renewed, the capital cost and depreciation flow into the ledger and on to finance and consolidation, so the maintenance record and the books agree. For a council operating facilities across many sites, that single record across maintenance and finance gives a consolidated, current view of the asset base, which supports the public asset reporting the operator is responsible for and removes the gap where service logs and fixed-asset schedules drift apart facility by facility.
Who it is for
Control suits councils and recreation providers operating facilities across many sites, that want to move from reactive to preventive maintenance, keep a consolidated view of asset condition and value, and support public asset reporting from one system rather than a stack of spreadsheets.